Office Manager Diocesan Office of Vocations and Seminarians

Full Time Benefits Eligible

General Statement of Duties
This position provides executive level administrative support to the Director(s) of Vocations & Seminarians, and general administrative support as needed to the offices of Diaconate Formation and Continuing Formation for Priests. This position is self-directed and operates under minimum supervision and independently oversees the daily aspects of the office to include budget, scholarship promotion, and annual events. This position has seasonal and recurring work situations with occasional variations and provides support to Seminarians, Clergy, Prospective Seminarians, Deacon Candidates, Parishes and Diocesan Offices. This position also assists with website maintenance, social media, practical application of technology, strong planning and organizational skills and other duties to contribute to the functions of the three offices it supports and works collaboratively with related diocesan offices. This position requires confidentiality in the handling of sensitive information and matters requiring discretion.

Education and Experience Requirements

• Bachelor’s degree in a related field or equivalent education in business management preferred with prior parish or diocesan ministry experience preferred.
• Two years related experience may be substituted for educational requirement.
• Minimum of three years’ experience in office administration with a high level of budgetary recordkeeping, software and internet technology is required.
• Excellent typing skills, extensive knowledge Microsoft Office, including Publisher, Internet, Website Management, Social Media, Adobe InDesign and Adobe Acrobat Professional required; working knowledge of Electronic Document Management System preferred.  

• Strong professional and interpersonal skills, ability to communicate effectively in oral and written communications required.
• Strong analytical skills are needed as well as being creative in design and technology, and ability to utilize modern technology to promote vocations.
• Ability to build professional rapport with the individuals served by the three offices
• Self-directed ability to work independently
• Ability to use sound judgment in handling difficult and/or sensitive situations; maintain strict confidentiality and discretion
• Ability to exercise good organizational and time management skills
• Ability to coordinate events, and attend to details, while managing projects and multiple priorities.
• Due to the nature of this position, it is required that the incumbent be a practicing Roman Catholic in good standing, who is registered and active in a parish, with a working knowledge of Catholic social teachings and doctrine.

Please submit letter of interest, resume, and references to hr@diobr.org
Position will remain open until filled.